Privacy Policy
We are Etnetera Group a. s., having its registered office at Jankovcova 1037/49, Praha 7 Holešovice, Identification No (IČO) 24133271, registered with the Metropolitan Court in Prague, file No B 17299/MSPH.
Our contact details are:
E-mail: info@etnetera.cz
Phone: +420 233 326 810
In order to provide our services and operate the core.etnetera.cz website, we process certain personal data. We work with cookies on the website - find out more about them here.
The processing of personal data is governed in particular by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”).
1. Personal data processing
A) Data processing when using the contact form or making an email enquiry
If you enquire about our services, we will work with your contact details that you write to us. These are: name, surname, e-mail address, telephone number, your requirements or questions, or any other information you leave in your enquiry.
For what reason?
We will contact you through these details for our further arrangements.
On what legal ground?
It is processing on the basis of Article 6(1)(b) of the GDPR - contract negotiation and contract performance.
How long will we process the personal data?
If we do not establish further cooperation, we will process your data for a maximum of 6 months from our last communication.
B) Processing of personal data in case of contractual cooperation
If you choose to work with us, we will process the data you provide in your purchase order or cooperation contract. It is mainly invoicing data: name, surname, address, e-mail address, telephone number, data related to the services ordered or data about you that you provide to us in order for us to provide you with the service.
For what reason?
We need to process personal data to perform our contract - to provide you with the agreed products and services.
We will also communicate with you via your contact details.
In the case of an online product purchase, we will process electronic contacts to make the product available.
We will also process personal data for the fulfilment of our legal obligations (mainly for accounting and tax purposes, or for the settlement of claims, etc.).
On what legal ground do we process personal data?
The processing is based on Article 6(1)(b) of the GDPR - performance of a contract and Article 6(1)(c) of the GDPR – compliance with legal obligations.
How long will we process the personal data?
For the duration of the service and thereafter for 10 years from the last provision of the service or delivery of the product, as the case may be.
C) Newsletters
If you subscribe for our newsletter or are a client of ours and have not opted out, we may use your email address to send you our newsletter.
On what legal ground?
In the case of newsletter subscriptions, this is processing on the basis of your consent, i.e., on the basis of Article 6(1)(a) of the GDPR.
If you are a customer, we are allowed to do so under Section 7(3) of Act No. 480/2004 Sb. (Collection of Laws), on certain information society services, unless you have prohibited us from doing so.
Consent is voluntary and revocable at any time.
How long will we process the personal data?
2 years from the time the consent is given or from the last provision of the service. You can unsubscribe at any time by email or by contacting us at: dpo@etnetera.cz
D) Telephone contact
If you are our clients and you have not prohibited us from doing so, we may contact you by telephone to verify your satisfaction with our services or to offer you additional services.
On what legal ground?
This is processing on the basis of Article 6(1)(f) of the GDPR - processing on the basis of the so-called legitimate interests.
How long will we process the personal data?
For the duration of our cooperation and thereafter for a maximum of 2 years from the last provision of the service. You can object to such processing of your personal data at any time.
E) Taking photos at offline events
Photographs or recordings may be taken at our events.
For what reason?
We want to capture the event for our internal purposes (archiving), as well as for promotion on our website and social media such as Facebook, Twitter, LinkedIn, Instagram, or YouTube.
On what legal ground?
This is processing on the basis of Article 6(1)(f) of the GDPR - processing on the basis of the so-called legitimate interests.
How long will we process the personal data?
For a period of 5 years after the recording or photograph was taken.
You can object to such processing. Therefore, if you do not wish to be captured in photographs or video footage, please contact us or the organiser/photographer at the venue.
F) If you apply to our tender procedure
If you respond to a job posting or send us a job inquiry, we process the personal data contained in your CV or, if applicable, cover letter.
For what reason?
We need to process this personal data to assess the candidate's suitability for the job.
On what legal ground?
This is processing on the basis of Article 6(1)(b) of the GDPR – contract negotiations and performance of the contract.
How long will we process the personal data?
No longer than until the end of the tender procedure in question. If we keep your CV afterwards, it will only be with your consent, about which we will contact you if necessary.
2. Who will get access to the data?
Your data will stay with us. However, we do have some companies or self-employed individuals working for us who get access to the data because they help us run our business. These are:
companies involved in dispatching payments
emailing service provider
systems for recording and invoicing clients
systems for keeping HR-related records
external legal, accounting and other advisory services
freelance subcontractors for marketing and IT services
individuals and companies that help us provide an offline event at the venue
We process the personal data within the European Union.
3. Your rights in relation to the processing of personal data
If you have any questions about your personal data, please contact us at dpo@etnetera.cz or call us at +420 233 326 810.
We have a designated Data Protection Officer. He can be contacted at the following email address: dpo@etnetera.cz.
We do not use automated decision-making or profiling when working with personal data.
The GDPR gives you, among other things, the right to contact us and request information about what personal data we process about you, to request access to this data and have it updated or rectified, or to request a restriction on processing, to request a copy of the personal data we process, to request that we erase your personal data in certain situations, and in certain cases you have the right to data portability. The consents granted can be withdrawn at any time and it is possible to object to the processing on the basis of legitimate interests.
If you believe that we are not handling your data correctly, you have the right to file a complaint with the Office for Personal Data Protection, or take your claims to court.